Records Management using Microsoft SharePoint Server 2010 is an Intervate consulting Offering designed to help organisations realise their compliancy and governance goals within the organisation.
With SharePoint 2010 Microsoft aims to democratise core records management capabilities, making them available to everyone at a price that is affordable.
Delivering ECM for Everyone
With so many records management systems available to choose from, the question must arise, why is SharePoint different?
In considering just records management, SharePoint 2010 is different because of the three pillars on which it has been based, namely, ease of use, cost effectiveness and flexible compliance.
- Ease of use: First and foremost, SharePoint 2010 has a focus on ease of use. Microsoft makes it easy for all people to participate in the compliance process.
- Flexible Compliance: Flexible compliance is about delivering the right balance of compliance and control along with the right user experience.
- Cost Effective: Microsoft’s goal with EDRM is to democratise the market. To deliver the capabilities to everyone and to bring it at a price that is affordable.
SharePoint 2010 takes the traditional view of content management, metadata, documents, records, disposition schedules, file-plans and brings it together with a rich overlay of social context.
Underneath all this you get a rich immersive search experience that allows you to find information and to act on the information.
Document and Records Management in SharePoint 2010
With SharePoint 2010, your organisation will be able to manage documents and records on a single platform.
Intervate’s value proposition is the ability to architect, plan and design the system so that it offers:
Flexible compliance means that you have a choice about how you want to manage your records. You can manage them in-place, in a records centre, or with a mix of the two approaches. Intervate has a rich experience in working with NARS approved file-plans and generally advises on a separate record centre (NARS file plan) to separate the organisational/knowledge content from the transactional content and records.
Payback for Participation means that the end users see value in participating in the ECM process. Intervate will configure the system so that it is easy to store, retrieve and action content and is easy to provide accurate metadata.
Transparent processes and intuitive experiences are delivered by ensuring that the system supports core admin intense tasks that take up a lot of time. Business processes are improved by an intuitive experience that guides users through the process, increases accuracy, and automates processes.